Terms and conditions

Notice

Further to the recent announcement that the ERS International Congress 2020 will be a virtual event, the information listed on this page is for reference purposes only. The full terms and conditions are subject to change and will be updated in due course.

Congress registration / payment

Registration will only be confirmed upon receipt of payment in full. If the registration form and/or the full payment have not been received before the deadline indicated, the registration will be cancelled OR the next category of registration fee will automatically be charged.

To be registered under the European Respiratory Society (ERS) member fee, the delegate must have an active membership at the time of registration. No refunds will be made for delegates who acquire or renew their membership after the registration has been confirmed. Please verify that your membership is active prior to registering for the congress. For further information, please visit our membership web pages.  

All registration fees include VAT and admission to the scientific sessions and exhibition.

Payment by bank transfer is only possible for group registrations and until 28 July, 2020 at 23:59 CEST. Bank charges must be borne by the ordering customer. All payments for individual registrations must be settled by credit card.

The official Congress language is English and no translation will be offered.

 

Registration ineligibility

The ERS Constitution and By-Laws state that individuals who have had any relationship with the tobacco/alternative nicotine delivery products industry at any time after 1 January, 2000 are strictly prohibited from participating in ERS activities. Based on this, individuals who have worked with or represented the tobacco/alternative nicotine delivery products industry in any way since 1 January, 2000 are also not eligible for congress registration.

Registrations made in violation of the above will not be accepted.

 

Letter of confirmation / payment receipt / invoice

A letter of confirmation / payment receipt / invoice will be sent by email to delegates upon completion of their registration and once the related full payment has been received.

 

CME credits

CME credits will be delivered based on the delegate's attendance to live sessions on 7-9 September, 2020. After completion of the congress evaluation survey, which is mandatory to receive CME credits, participants will be able to download CME certificates.

 

Submission of participants’ details for group registrations

Group leaders must provide the ERS Congress Registration team with their group members’ details in order to assign all purchased registrations. This information must be provided in full by 4 August, 2020 at 23:59 CEST. Contact email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Cancellation policy / refund policy

Cancellation of registrations, including group bookings, are non-refundable.

 

Registration name change

All registrations are personal, in the name of the initial booking, and are not transferable.

 

Modification of the programme

ERS reserves the right to modify the Congress programme, which is published as an indication only.

 

Connectivity or technical issues

The participant acknowledges that it is their responsibility to ensure a secure and stable internet connection, compatible operating system requirements and that their web browser is up to date in order to avoid connectivity or other technical issues when participating in the virtual Congress. ERS will use its reasonable best efforts in providing access to the virtual Congress through third party channels. In the event that the participant encounters connectivity issues due to a weak internet connection, incompatible operating system requirements or inappropriate web browser settings, the participant acknowledges that ERS is not liable. ERS will also not be liable in the event of an interruption of connection or connectivity issues due to a case of “Force Majeure” or attributable to a third party’s network operators.

 

Cancellation or postponement of the virtual Congress

ERS reserves the right to retain the entire registration fee in the event that the virtual ERS International Congress cannot be held or must be moved or changed due to the following reason(s), though not limited to:

  • An event of “Force Majeure" meaning an event beyond the reasonable control of ERS, which prevents ERS from complying with any of its obligations, including but not limited to:
    • Act of God (such as, but not limited to, fires, explosions, earthquakes, drought, tidal waves and floods);
    • War, hostilities (whether war be declared or not), invasion, act of foreign enemies, mobilisation, requisition, embargo, national mourning, rebellion, revolution, insurrection, military or usurped power, or civil war;
    • Contamination by radioactivity from any nuclear fuel, or from any nuclear waste from the combustion of nuclear fuel, radio-active toxic explosive, or other hazardous properties of any explosive nuclear assembly or nuclear component of such assembly;
    • Riot, commotion, strikes, go slows, lock outs or disorder closure of airports and train stations;
    • Acts or threats of terrorism;
    • Pandemic or epidemic situation and other major health risk (whether declared as such or not by the WHO).
  • Any other reason(s) beyond ERS control that prevent or substantially hinder the plan of holding the virtual Congress.

 

Disclaimer

The participant acknowledges that they have no right to sue the organisers for damages should the virtual Congress not be held or postponed for unexpected political or economic reasons, because of "Force Majeure" or any event described on the above-mentioned sections “connectivity or technical issues” and “cancellation or postponement of the virtual Congress”, or should the non-appearance of speakers or other events necessitate programme changes. With his / her registration, the participant accepts this proviso.

 

Letter of invitation

Participants requiring an official letter of invitation should contact the ERS Congress Registration team. Contact email: This email address is being protected from spambots. You need JavaScript enabled to view it.

To receive a letter of invitation, participants must be fully registered for the virtual Congress and payment in full must be submitted. The attention of the participants is drawn to the fact that the letter of invitation must be requested sufficiently in advance and that the letters of invitation will not be sent after 4 September, 2020. The letter of invitation does not financially obligate ERS in any way. All expenses incurred in relation to the virtual ERS International Congress are the sole responsibility of the participant. Any costs for express mailing of documents must be covered by the participant.

 

Data protection and sharing of contact details

Data provided during the booking process (contact and payment details)

All data provided during the booking process may be used (saved, stored, processed, transmitted, shared and deleted, but not modified) to allow the processing and execution of the participant’s booking(s). The legal basis is the performance of a contract or the steps taken at the request of the data subject prior to entering into a contract (art. 6 § 1 lit. b GDPR).

These data may be shared with our partners and suppliers to the extent necessary to process and execute the participant’s booking. These data may also be shared with a sister society (medical society) to ensure the organisation of the Congress.

These data will be stored for the period of time necessary for the processing and the execution of the participant’s booking. After the Congress, they will be archived for 10 years for legal storage purposes and/or to protect our interests in the event of a lawsuit.

ERS may also use these data to send to the participant information regarding activities at the Congress or other communications related to the activities at the Congress which may be of interest (newsletter). The participant can unsubscribe to such newsletter at any time by clicking the “unsubscribe” link at the bottom of each newsletter.

 

Data recorded during the virtual Congress

With consent of the participant, ERS may use its own recordings of the virtual Congress for promotional purposes. Participant agrees that any images in which he or she may appear may be used in relation to the promotion of future ERS events and on the ERS website. If you do not wish to share any images of yourself, please make sure to keep your camera switched off at all times.

The participant acknowledges that the recording by him/her of all or part of the content of the congress or of the image of another participant is prohibited.

 

Sharing contact details with Industry

Participants are assured that data will not be automatically shared when interacting with Industry or attending Industry sessions. Industry may request contact details from Industry participants but sharing data is not obligatory when participating in any part of the ERS International Congress programme. If a participant wishes to share contact details in order to join private meetings organised by the Industry, to receive Industry content or request future contact from and Industry Partner the following details will be shared:

  • Name, title, institute, country, e-mail address

 

Fulfillment and jurisdiction

Any litigation stemming from the above general terms and conditions and contract will be brought before the competent courts in Lausanne, Switzerland. These general terms and conditions shall be governed by and construed in accordance with the substantive laws of Switzerland.


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