Abstract submission

Abstract submission for the ERS International Congress 2018 is now closed. For questions regarding abstract subsmission and abstract sessions, please contact: abstracts@ersnet.org

Call for abstracts

Paper submissions will not be accepted.

The Congress Programme Committee will allocate successful abstracts to session formats, including:

  • Oral Presentations
  • Poster Discussions
  • Thematic Poster sessions

Abstract authors will be notified of the status of their abstract by May 2018; session formats and scheduling of presentations will be communicated by the end of June 2018.

Accepted and presented during the ERS Congress abstracts will be published in a supplement of the online version of the European Respiratory Journal known as the Abstract Book. Publication in the Abstract Book or Congress Guide requires registration by at least one author.

Correspondence and further information regarding abstract travel grants and sponsorship will be sent to the corresponding author only. If you intend to apply for ERS sponsorship once abstracts have been accepted, please ensure that you are the corresponding author of the abstract.

Online submission

Online submission via myERS enables you to create an account and save your abstract. If you already have a myERS account, you will be able to submit your abstract directly.

Once you have saved your abstract, you can later edit or update it until you feel it is ready for submission.

All abstracts must be submitted by the deadline of 20 February, 2018 via myERS.

Late-breaking abstracts

Late-breaking abstract submission is now closed. Abstract authors will be notified of the status of their submission by the end of July, 2018.

LDI Poster Printing Service

Our partners, Learner's Digest International Europe, will be offering an online printing service, called Call4Posters™. It is an easy way to have your poster professionally printed, reviewed and shipped directly to the poster hall. Your poster will be waiting for you onsite –no need to worry about carrying it on the plane.
Please follow the link to start submitting your poster for printing https://eu.call4posters.com/ers/c/2186.
In case of questions about this service send an email to our Customer support posters@wolterskluwer.com .

 

Frequently asked questions on abstracts

Abstract Notification and Publication

How can I find out whether my abstract is accepted or not?

Abstract notification has been sent to the author's email address (the one used during abstract submission) in early June. 

Late Breaking Abstract notification will be send to author's email address by the end of July.

I did not receive abstract notification of acceptance or rejection. Why?

Abstract notification has been sent to the email address that was used during abstract submission, therefore please check this email and/or the spam box.

Late Breaking Abstract notification will be send to author's email address by the end of July.

Who selects the abstracts and decides how they will be presented?

All abstracts have been graded anonymously by a panel of reviewers on the basis of the following 4 main criteria (on a scale from 1/lowest to 6/best, 3 average acceptance rate):
  • The scientific strength
  • The methodology
  • The data provided
  • The novelty and /or originality of its findings
Based on these elements, abstracts were accepted or not to be presented at the Congress. Then, when allocating abstracts into sessions, the ERS officers also had to take into account the limitation of slots in the Congress programme.

My abstract is accepted to the Congress. How do I obtain an invitation for my visa application?

The information regarding: type, date and time of the session that your abstract is accepted to, also the official invitation letter (visa letter) has been sent to your email address along with abstract acceptance notification.

Late Breaking Abstract notification will be send to author's email address by the end of July.

My abstract has been rejected. Can I improve it and submit again for reconsideration to the same congress?

No, it is not possible. Abstracts reviewing and allocation process has been already finalised for the ERS 2018 International Congress.

I cannot come to the congress to present my abstract. Can one of the co-authors present it on my behalf?

After you receive notification that your abstract is accepted (in early June) you will be able to change the abstract presenting author. In order to change the presenting author, you will have to login to the abstract platform where you submitted your abstract and edit the authors list to change the presenting author.

When will the full abstract content be available, and where can I find it?

Full content of accepted abstracts will be visible in the online programme and congress app from 08th of September 2018 (the week prior the beginning of the Congress). This date excludes abstract under embargo which will be visible on the day of the presentation.

Where will my abstract be published?

Abstracts will be published in a supplement of the September 2018 edition of the European Respiratory Journal (ERJ): ERJ September 2018, 52 (Supplement 62).

Further help needed

If none of the answers above could help you, you can contact the ERS office. We will do our best to answer your queries within a maximum of 5 working days. Thank you for your patience and understanding.

Changes and withdrawals

Abstract changes. Once submitted, can I still modify my abstract?

You cannot modify your abstract's body nor title after it is submitted.
After you receive the notification that your abstract is accepted to the ERS Congress you will be able to modify only the list of authors.
To ensure that changes to the author's list are considered, make sure the changes are done in due time, at least one month prior the Congress starts to ensure the abstract are updated on all platforms.

You will have to login to the abstract platform and edit the authors list or to change the presenting author.

How can I change my abstract’s presenting author?

After you received the notification that your abstract is accepted to the ERS Congress you are able to modify the list of authors yourself.

You will have to login to the abstract platform and edit the authors list to change the presenting author.

How can I withdraw my abstract?

If your abstract is accepted you need to contact the ERS office with the completed abstract withdrawal form.

To ensure that your abstract is withdrawn from the ERS 2018 Congress Programme send the completed form in due time, at least one month prior the Congress starts to ensure that all platforms are updated.

I submitted an abstract under the wrong category. Is it still possible to change it?

You cannot change the submission category. However, note that if the content would better fit another category, the organisers of the abstracts sessions might move your abstract into a different category.

Can I change the session of my abstract presentation?

No, after you abstract is selected to the ERS Congress, the allocation (schedule and presentation type) is decided by the International Congress Programme Committee and you will have no option to modify this.

Further help needed

If none of the answers above could help you, you can contact the ERS office. We will do our best to answer your queries within a maximum of 5 working days. Thank you for your patience and understanding.

Abstract session preparation

I would like to learn more about session type that my abstract is accepted to. Where can I find detailed information?

My abstract has been accepted to the Congress. Do I have to prepare a paper version of the poster?

If your abstract is accepted in a Poster Discussion and / or a Thematic Poster session, you will have to print a paper poster. If your abstract is accepted to the Oral Presentation session the paper poster is not required; you will instead have to prepare a short presentation (10-15min) on slides.

 

Poster Printing Service:

Our partners, Learner's Digest International Europe, will be offering an online printing service, called Call4Posters™. It is an easy way to have your poster professionally printed, reviewed and shipped directly to the poster hall. Your poster will be waiting for you onsite – no need to worry about carrying it on the plane. Printing and shipping will be at authors' own cost.
Follow the link to start submitting your poster for printing https://eu.call4posters.com/ers/c/2186. In case of questions about this service send an email to our Customer support posters@wolterskluwer.com.

What is the size of the poster board?

Poster Discussion session – The poster boards have a maximum format to display your poster of 95 cm high x 195 cm wide – landscape format. More information please find in the guidelines.

Thematic Poster session – The poster boards have a maximum format to display your poster of 95 cm high x 195 cm wide - landscape format. More information please find in the guidelines.

Is there a poster printing service?

Our partners, Learner's Digest International Europe, will be offering an online printing service, called Call4Posters™. It is an easy way to have your poster printed and shipped for pick-up at the congress, or to your choice of address. This service will be available from August and Learner's Digest International Europe will contact all authors in early August with detailed information. Printing and shipping will be at authors' own cost.

Further help needed

If none of the answers above could help you, you can contact the ERS office. We will do our best to answer your queries within a maximum of 5 working days. Thank you for your patience and understanding.

E-poster preparation

What is an e-poster?

The e-poster is the electronic version of a paper poster. It must be a one page file, either a PDF document or a PowerPoint slide (.ppt .pptx) under 40Mb.

How to prepare and submit an e-poster?

You can access the instructions from this page or from the submission platform.

When I will receive details to upload the e-poster?

The link to the e-poster uploading platform will be sent to the author's email address in early August.

Can I update my e-poster and how?

All authors of an accepted abstract who will present it at the Paris Congress are strongly encouraged to create their E-poster.

You can access the instructions from this page or from the submission platform. The link to the e-poster uploading platform will be sent to the author's email address in early August.

Where I can find the e-poster preparation guideline and templates?

You can access the instructions and templates on the ERS congress website.

What is the deadline to upload my e-poster?

The deadline for uploading your E-poster is 10 September 2018 (at 23:59 CEST). This will enable us to convert all files and finalise the inclusion of E-posters in the App on time for the Congress.

What is the difference between e-poster and a paper poster?

The E-poster is the electronic version of a paper poster and can be a PowerPoint slide or a one-page PDF document.

Do I have to print my paper poster if I have already uploaded my e-poster?

If you present in a Poster Discussion and/or a Thematic Poster session, you will have to print a paper poster following the guidelines related to this type of presentation. The E-poster is NOT a poster. The E-poster is the electronic version of a paper poster and can be a PowerPoint slide or a one-page PDF document.

General

What is an abstract?

An abstract is a summary of a paper (research publication). The study and results reported should be novel and not simply an extension of previously published work.

What is a late-breaking abstract?

Abstracts that are considered as late-breaking must contain novel data and this data must became available for public dissemination only after the standard abstract deadline on 15 February 2018.

The study and results reported should be novel and not simply an extension of previously published work. The late-breaking abstract round is not designed to favour investigators who unintentionally missed the deadline for the regular abstract submission.

How do I submit a late breaking abstract?

You must submit your late breaking abstract online by logging in to myERS and choosing the 'Abstract' menu, and then select 'Congress submission'. The submission period for late-breaking abstract is from 1 May to 31 May 2018.
Note that the submission is not free, €75 submission fee applies for each late-breaking abstract submission (non-refundable). For people based in Switzerland additionally 8% VAT will apply.

My project is still ongoing and there are no results yet, should I still submit an abstract?

Abstracts are intended to present scientific studies and research. If your study is currently ongoing and you only have preliminary data, but it seems relevant or significant, you can submit the abstract. However please be aware that abstracts with incomplete data may have less chance of being accepted for the ERS International Congress.

After your abstract is accepted you cannot update the content of your abstract for the official publication as the accepted version will be published, however you are permitted to present updated information onsite at the Congress.

How many abstracts can be submitted by an author?

A maximum of three abstracts (including Late-breaking abstracts) may be submitted by the same presenting author.

Can I submit a case report study?

We do not encourage to submit the case study abstracts, however we accept them if they are well prepared. We do not provide specific templates for this kind of abstracts.

Do I need to disclose information of conflict of interest in my abstract?

Yes; when you are submitting your abstract you will have the opportunity to disclose your conflict of interest. Conflict of interest statement is only required for the first author.

Where can I find the guidelines on how to prepare an abstract?

You can access the instructions from this page or from the submission platform.

What is the required structure for an abstract?

Title: The title should be an accurate description of the abstract's contents. It should explain as much as possible about the context and the aims of the study. The title should be about 10–12 words long, and should include the scope of the investigation, the study design and the goal. The title should be a description of what was investigated rather than a statement of the results or conclusions. The abstract title should be easy for the reader to understand and should not include jargon or unfamiliar acronyms or abbreviations. The title should not be in capital letters.

Authors: The list of authors should be restricted to those individuals who carried out the study, conceived it, designed it, gathered the data, analysed the numbers and wrote the abstract. The author who will present the abstract should be listed first. Every listed author should read and approve the abstract before it is submitted.

Main text: A good abstract should address the five following questions in the relevant sections:

1. "Why did you start?" – Introduction or background / You should summarise, preferably in one sentence, the current knowledge specifically in relation to the work you are presenting.

2. "What did you try to do?" – Aims and objectives / State the aim of your study, and ideally include a short statement of the study's hypothesis. A legitimate scientific study is not done "to prove that something is true" but rather "to find out whether it is true." The distinction may seem small but it makes a significant difference. A formal hypothesis shows that you are objective.

3. "What did you do?" – Methods / In an abstract, the description of the methods has to be concise, and much of the details of what was done must be omitted. However, in a few short sentences, you can give the reader a good idea of the design of the study, the context in which it was done, and the types of patients or measurements that were included.

4. "What did you find?" – Results / It is important to give the main results of the study, not in subjective terms ("We found device X to be superior to device Y") but also in the form of some real data. You will need to choose which findings to report here: it should be the most important data in your study, and the findings on which your conclusions will be based. Do not include a table or figure unless you need it to show your results.

5. "What does it mean?" – Conclusions / Here, space constraints generally limit you to a single sentence of why you think your findings are important, and their potential implications. Keep your conclusions reasonable and supportable by the findings of your study. Remember that if your study was restricted to certain patients, or a particular therapy, or a specific device, its results may not extend beyond these restrictions.

Please see the full guidelines for more information

Further help needed

If none of the answers above could help you, you can contact the ERS office. We will do our best to answer your queries within a maximum of 5 working days. Thank you for your patience and understanding.

Sponsorship and grants

When will I be notified if my sponsorship / grant application has been successful?

You will receive notification if you have been selected by the mid-June 2018.

Can I apply for sponsorship / a grant when submitting a late-breaking abstract?

No, grant or sponsorship is not offered for the late-breaking abstract submission.

If I change the presenting author of my abstract, will the new author receive the sponsorship / grant instead of me?

Yes, the person presenting and attending Congress will benefit from the grant or sponsorship. Note that we may need to cancel funding if the new presenting author is not eligible (for reasons such as age, etc).

If I will not be able to participate at Congress this year, would it be possible to transfer my sponsorship to next year’s Congress?

No, the grant or sponsorship is related to your abstract submitted and accepted for the ERS International Congress 2018 and not any other ERS event.

Further help needed

If none of the answers above could help you, you can contact the ERS office. We will do our best to answer your queries within a maximum of 5 working days. Thank you for your patience and understanding.