Terms and conditions

Pre-registration

Congress registration begins from April 2018 via the online registration service available on the ERS Congress website. The online Advance Programme to be published in April 2018 will contain detailed Congress registration information.

Under-40s

The discounted registration fee for under-40s carries the same entitlements as that for other active participants. Delegates must be under 40 years old at the time of the registration. The calculation is based on the date of birth and not the year of birth.

You must provide photocopied proof of your date of birth by means of an official document (passport, ID card, etc.) to obtain this discount.

Allied Health Professionals

Discounted registration fees are available for:

  • Allied Health Professionals: for example nurses, physiotherapists, technologists and students.
  • Scientists: non-clinical scientists undertaking lung-related research, post-doctorate, not medically qualified and not directly involved in patient care.

You must provide a student card or letter from your employer in order to qualify for this discount. The required proof needs to be sent together with your registration form. Allied Health Professional and Scientists have the same entitlements as other active participants.

Confirmation

On receipt of a completed registration form and payment of the corresponding fee, each participant will receive electronic confirmation of their registration. An individual e-mail address must be provided at all times.

Group registrations

Group registrations will be possible for a minimum of 10 participants. Please contact the registration partner for further information. Contact details will be available on the ERS International Congress website. Please note that the individual e-mail address of the participants is mandatory and must be provided when registering the participants.

Payment

Please make sure all bank fees are covered by the submitting account and that the payment is free of charge for the receiver account. Please mention the registration number and "ERS 2018" on the bank transfer. All registration fees must reach the account of the registration partner without reduction of bank fees.

  • Credit card: American Express, MasterCard or Visa may be used for all credit card payments. Payment by credit card is only accepted up to a payment amount of €1,500. Please note that your card will be debited in Euro (EUR).

Cancellation of registration

Cancellation of registration can be made up to 27 July, 2018 at midnight CET. Notification of cancellation must be sent in writing to the registration partner. The refund of the registration fee, excluding a 25% administration charge, will be made after Congress by the registration partner. There will be no refund for cancellations made after 27 July, 2018 (to be confirmed by ERS).

Name changes

Individuals may make name changes only in exceptional cases, at a cost of €50. Written permission from the original participant will be required in order to process an individual name change. 

Sponsors who wish to make name changes will be charged a handling fee of €50 per name change. A new registration form for each replacement participant will be required before the name change can be processed.

Name changes (for individuals or groups) will be accepted by mail or by fax, by the registration partner until the pre-registration deadline of 13 September, 2018. After this date, they must be done on-site in Milan.

Registration materials pick-up

For those sponsors arriving before the start of the Congress to collect their participants' materials, the registration partner will arrange fixed appointments to be held on 13 and 14 September, 2018, before the official opening of the Congress. This is to enable sponsors to deal on a one-to-one basis with the registration partner, to make name changes or to add new participants as needed, in order to avoid peak registration hours on the first day of Congress. Appointments will be scheduled approximately 3 weeks before the Congress; the registration partner will contact the sponsors in due time.

Press registration

Media registration is complimentary and includes all privileges of an active participant registration. Only working journalists with appropriate credentials will be admitted to the ERS Press centre. Publishers and representatives of sales, advertising or marketing departments of publications or other news organisations may not register as media. No exceptions will be made.

For additional information, please contact the ERS Press Officer at:beth.maguire@europeanlung.org.