Official accommodation partner
Warning: There are an increasing number of fraudulent websites that impersonate ERS and our Congress. We would like to alert all our members and delegates to be aware of possible scams and to strongly advise you to only use the official ERS Congress accommodation partner for your accommodation bookings.
The designated official accommodation partner for the ERS International Congress 2015 is RAI Hotel & Travel Service:
RAI Hotel & Travel Service
P.O. Box 7777
NL - 1070 MS Amsterdam
Tel: +31 20 549 19 27
For more information regarding individual bookings, please contact RAI Hotels and Travel Services at: ERS2015hotel@rai.nl.
Hotel Rating Price Range (€)
A number of hotel rooms in different priced categories have been reserved in Amsterdam and the surrounding areas for the ERS International Congress 2015. As a service for individual participants, RAI Hotel and Travel Services will arrange your hotel accommodation at no extra charge. There are four hotel room ratings, ranging from 2 to 5 stars.
These prices are indicative and may be subject to change:
|Category||Rate min / max|
|5 star hotels||€275 / €385|
|4 star hotels||€170 / €275|
|3 star hotels||€130 / €185|
|2 star hotels||€99 / €125|
All rates listed are per room, per night and include VAT. The rates for single and double occupancy differ and most rates include breakfast. All rates are subject to change.
Each category has a minimum and a maximum rate. All hotels offer bath/shower/WC, telephone and breakfast facilities. Hotels of 4 and 5 stars usually have a restaurant and a bar.
Due to limited room availability in Amsterdam, we advise you to make your reservation as early as possible to have the best choice of available hotels. Hotel accommodation is subject to availability and will be allocated on a first come, first served basis.
Individual reservations (up to 9 rooms) can be done through the website or contacting RAI Hotel and Travel Service at ERS2015hotel@rai.nl. Please note those need to be guaranteed by a credit card and full card holder details. A direct confirmation will be sent by email. The payment of your stay will have to be settled in the hotel. Telephone reservations will not be accepted.
Group reservations for 10 rooms or more will be handled by separate contracts and regulations. If you have an enquiry regarding a group booking, please contact RAI Hotel and Travel Services by e-mail at ERS2015hotel@rai.nl for further information. You will need to provide the number of rooms needed, hotel category and preferred location if possible. Please note that telephone reservations will not be accepted.
Payment and confirmation
For individual reservations (up to 9 hotel rooms), RAI Hotel and Travel Services will requires valid credit card details in order to guarantee each individual reservation.
For group reservations (10 rooms and more), the following payment options are available:
Clients own account (COA): To guarantee the reservation, the company will need to pay a deposit of 25%. All individual guests will have to settle their accommodation costs upon check-out at the hotel. After the event, a final breakdown will be sent and the initial deposit will be refunded minus any cancellations and/or no-show costs.
Bed and Breakfast (BB): All rooms will be prepaid based on accommodation, breakfast and city tax. All individual guests will have to settle any extras upon check-out at the hotel. After the event we will send a final breakdown. The prepayments will be stated in this breakdown.
Amsterdam RAI Hotel & Travel Service will send out an accommodation invoice.
Changes and cancellations
All changes and cancellations must be sent by email: ERS2015hotel@rai.nl. Changes in names, dates and room types after 14 September, 2015 will be charged a fee of €10 per change. Please note that hotels will not accept any changes or cancellations directly.
For individual bookings the following cancellation conditions will apply:
An administration fee of €15 per room will be charged for cancellations. For cancellations received within 48 hours prior to the arrival date, the hotel is entitled to charge according to the cancellation policy unless stated otherwise on the sent confirmation.
For group bookings the following cancellation conditions will apply:
- Room nights cancelled more than 3 months prior to the first arrival date can be cancelled without any charges
- Room nights cancelled less than 3 months prior to the first arrival date, 15% of the total accommodation price* will be charged
- Room nights cancelled less than 2 months prior to the first arrival date, 35% of the total accommodation price will be charged
- Room nights cancelled less than 1 month prior to the first arrival date, 60% of the total accommodation price will be charged
- Room nights cancelled less than 2 weeks prior to the first arrival date, 85% of the total accommodation price will be charged
- Room nights cancelled less than 1 week prior to the first arrival date, 100% of the total accommodation price will be charged
* the total accommodation price is the number of rooms multiplied by the number of nights reserved.