IMPORTANT NOTICE: Be aware of fraudulent websites, companies and individuals linking to the ERS Congress to offer registrations, hotel bookings and other services. ERS does not accept any responsibility for bookings made via unofficial websites/agencies or any money lost as a result. This website is the official and only Congress website.

Hotel Accommodation

General Information

Book now

The official hotel accommodation partner for the ERS International Congress 2020 is Verkehrsbüro MICE Services. For questions regarding accommodation, please contact them via:

AUSTROPA INTERCONVENTION, Verkehrsbüro MICE Services
Verkehrsbuero Business Travel GmbH
Lassallestraße 3 A-1020 Vienna

Tel.: +43 1 58800 510
Fax: +43 1 58800 520
Email: ers2020hotel@vb-mice.at
Website: https://congress.austropa-interconvention.at/ers2020

 NOTICE: There are websites, companies and individuals who falsely claim or imply that they are partners of the ERS Congress 2020. Please be aware that our partners this year are exclusively: Congrex Switzerland Ltd (for registration) and Verkehrsbüro MICE Services (hotel accommodation). ERS does not accept any responsibility for bookings made via unofficial websites/agencies or any monies lost as a result. This website is the official and only Congress website.

A number of hotel rooms in different price categories have been reserved in Vienna and the surrounding areas for the ERS International Congress.

As a service for Congress participants, Verkehrsbüro MICE Services will arrange your hotel accommodation at no extra charge. There are different hotel room categories, ranging from 1 to 5 stars. Please see below for more information:

Category Rate in euro (€): from / to
5 star hotels 310 / 420
4 star hotels and not classified 120 / 425
3 star hotels 100 / 230
2 and 1 star hotels 90 / 150
Outside of Vienna various

* All rates listed are in EURO (€), per room and per night and include breakfast and 10% VAT.

The rates for single and double occupancy differ. Some hotels require a minimum stay.

 

Individual reservations (up to 4 rooms)

Due to limited room availability in Vienna, we advise you to make your reservation as early as possible in order to have the best choice of available hotels. Hotel accommodation is subject to availability and will be allocated on a first come, first served basis.

Conditions and payment

To secure your reservation a credit card guarantee is required. All hotel expenses have to be paid directly at the hotel upon check out. The hotel will issue an invoice. The number of overnights booked in advance will serve as the basis for your hotel invoice. Please note that the hotel is entitled to charge all pre-booked nights.

Full pre-payment of the stay is also available.

Cancellation Policy

* For room cancellations received until 29.05.2020 = Euro 50,00 as handling fee per cancelled room will be charged to your credit card.

* For room cancellations received from 30.05.2020 = two (2) nights of the room rate will be charged to your credit card.

* The pre-booked nights are binding for the hotel. The hotel has the right to charge all pre-booked nights in case of shortening your stay. In case of No-Show the hotel reservation will be released after the first night.

* In case of cancellation or No-Show Austropa Interconvention is authorized to charge your credit card with the contracted cancellation fees.

Global conditions

The invoice will be provided by the hotel upon check-out and any paid deposits will be deducted from it. All deposits must be paid to Verkehrsbüro MICE Services during the booking process.

 

Group reservations (5 or more rooms)

Group reservations (5 or more rooms) will be handled by separate contract and separate regulations. Please contact Austropa Interconvention directly for further information at ers2020hotel@vb-mice.at, providing the requested number of rooms, hotel category and preferred location if possible.

Global conditions

Group bookings have to be prepaid before the group check in. The invoice(s) will be issued by Verkehrsbüro MICE Services upon receipt of the signed group agreement.

Changes

Cancellations / reductions and adjustments of the agreed room allotments have to be made in writing and exclusively be forwarded to Verkehrsbüro MICE Services either by fax or by e-mail.
A notice of the cancellations / reductions / adjustments of the room allotment by Verkehrsbüro MICE Services is required. Cancellation fees that are above the allowed number of rooms per night will be charged as indicated in the agreement and mentioned under the "cancellation and reduction policy". In case additional rooms will be required it is considered as a new request and the same conditions as mentioned in the agreement will apply.